Training courses as part of the ops workplace. Reception of the presentation for publication in the EBS of St. Petersburg State University "Leti" Processing of incoming mail in the EAS OPS
CREATION and pilot implementation
unified AUTOMATED SYSTEM of post offices based on the MS Dynamics ax for retail platform for the Federal State Unitary Enterprise "Russian Post"
PREPARATION FOR REPRODUCTION
Training courses as part of the OPS workplace
Other services subsystem. Subscribing to periodicals
EAS OPS.001.I3.03-10
annotation
The document “Training courses as part of the workplace” regarding the description of procedures for working with the System when subscribing to periodicals was developed as part of the work on the creation and pilot implementation of a unified automated system postal offices based on the MS Dynamics AX for retail platform for the Federal State Unitary Enterprise "Russian Post" (hereinafter referred to as EAS OPS).
The purpose of the EAS OPS is to increase the efficiency of service provision by creating a unified solution for automating the activities of post offices.
This document contains initial information about working in the EAS OPS and a description of the procedures for subscribing to periodicals when using the EAS OPS system and is intended for use by post office operators if they need to obtain reference information about the EAS OPS.
The basis for the work is the Agreement dated April 3, 2013 No. 2013-AHKS-0009 for the performance of work on the topic: “Creation and pilot implementation of a unified automated system of post offices based on the MS Dynamics AX for retail platform” between the Federal State Unitary Enterprise “Russian Post” and GMCS Verex LLC.
1 Introduction... 4
1.1 Scope of application... 4
1.2 Short description possibilities.. 4
1.3 Procedure for checking functionality.. 5
2 Description of operations... 7
2.1 Subscription... 8
2.1.1 Entering subscription parameters on the operation window. 8
2.1.2 Subscription accepted by the postman.. 9
2.1.3 Search for a subscription publication. 10
2.1.4 Entering information about the subscriber and his address data. 13
2.1.5 Subscription summary data.. 15
2.1.6 Formation of f. SP-1.. 15
2.2 Registration of a subscription batch.. 17
2.2.1 Registration of a subscription batch on the transaction window. 17
2.2.2 Registration of a subscription batch accepted by the postman.. 18
2.2.3 Entering subscriber information. 19
2.2.4 Entering address data. 19
2.2.5 Entering data on subscription publications. 19
2.2.6 Entering data on subscription publications. Addition. 20
2.2.7 Entering data on subscription publications. Adjustment.. 21
2.2.8 Entering data on subscription publications. Delete. 21
2.2.9 Final data on registration of a subscription batch.. 22
2.2.10 Formation of f. SP-1.. 22
2.3 Additional operations... 22
2.3.1 Search for SP-1, subscribed... 22
2.3.2 Subscription forwarding.. 25
2.3.3 Acceptance of additional payment for subscription. 27
2.3.4 Cancellation of subscription... 30
2.3.5 Subscription renewal.. 32
2.3.6 Formation of a register by subscription. 35
list of symbols and abbreviations... 40
Introduction
Application area
The document presents a training course for operators of post offices (OPS) when performing official duties in registering subscriptions to periodicals using the unified automated system of post offices (EAS OPS, System).
This document is intended to be used as a teaching aid when training fire alarm operators.
Before studying the document, you should familiarize yourself with the document “Creation and pilot implementation of a unified automated system for post offices based on the MS Dynamics AX for Retail platform. Bench testing and implementation. Training courses as part of the OPS workplace. General procedures. EAS OPS.001.I3.03-1" (hereinafter referred to as "General Procedures"), which contains brief information about the System, the procedure for preparing the System for operation and a description of typical operations common to the entire EAS OPS system.
If you have any questions about using the EAS OPS, please contact the service technical support.
Brief description of features
EAS OPS is intended to automate the operational activities of OPS.
This section provides a description of the procedures for registering a subscription to periodicals for an individual:
Subscription (accepted by the operator, accepted by the postman):
§ search for information about the publication;
§ entering subscriber information;
§ payment for subscription services;
Registration of a subscription batch (accepted by the operator, accepted by the postman):
§ entering subscriber information;
§ search for data on publications;
§ payment for registration of a subscription batch;
Subscription extension:
§ data search by f. SP-1;
§ selecting a new subscription period;
§ calculation of the cost of renewing a subscription to the software;
§ payment for subscription renewal services;
§ search for a completed subscription order;
Forwarding a subscription (within the delivery network, outside the delivery network):
§ data search by f. SP-1;
§ entering data about the new delivery address;
§ calculation of the cost of forwarding a subscription;
§ payment for the subscription forwarding service;
Cancellation of subscription:
§ data search by f. SP-1;
§ calculation of the cost of canceling a subscription to PPI;
§ payment for subscription cancellation services;
Making an additional payment for a subscription:
§ data search by f. SP-1;
§ payment for services
Unloading SP-1 forms by subscription;
Uploading subscription orders into an intermediate database.
Details Published 01/28/2020Updating thematic collections in the Lan EBS
EBS "Lan" informs that for November and December 2019, the thematic collections available to our university in EBS "Lan" have been updated:
Engineering and technical sciences - Lan Publishing House - 29
Mathematics - Lan Publishing House - 6
Physics - Publishing House "Lan" - 5
You can view the complete list of new literature.
We hope that the new collection of literature will be useful in the educational process.
Library operating hours during the session
Details Published 01/09/2020Dear students and university staff! During the session (from 01/09/2020) the library is open:
- subscriptions: Mon.-Fri. from 10:00 to 18:00
- reading rooms No. 1 and No. 2: Mon.-Fri. from 10:00 to 17:00
- photographing for library cards: Mon.-Fri. from 11:00 to 16:00, office. 11-30 (1 building, 1 floor).
Happy new year 2020!
Details Published 12/27/2019Dear readers! The library team wishes you a Happy New Year and Merry Christmas! We sincerely wish you and your families happiness, love, health, success and joy!
May the coming year give you prosperity, mutual understanding, harmony and good mood.
Good luck, prosperity and fulfillment of your most cherished desires in the new year!
“General procedures for working in the EAS OPS”
October 2014
Consumer Relations Department IN THIS
TRAINING MATERIAL
CONTENT
YOU WILL RECEIVE ANSWERS TO THE FOLLOWING QUESTIONS:
1. What are the basic rules for working with the system?
2. What is the system boot order?
3. How does the opening/closing of an operating shift take place?
4. How is the main cash register window used?
5. How does activation and refund work?
6. How does retail trading work?
7. How to work with the RPO journal?
8. How to log out of the System?
21. What are the basic rules for working with the system?
Symbols in the training material:
- names of fields, buttons, screen forms - in quotation marks “Exit”
- name of the keys – in bold Enter
– transition from one field to another on screen forms:
Tab key
Arrow block,
Entering a digital value from the keyboard 1, 2, ...
The serial number of the selected field is highlighted in orange
Key F4 – opening subforms for data entry
Keyboard shortcut Tab+Shift - return to the previous screen field
The “OK” and “Cancel” buttons correspond to pressing the Enter and Esc keys
Button
in the upper right corner of any form, for background information on
work in the System
The drop-down list is displayed by pressing the Space button or clicking the mouse
Buttons on forms in display lists
“Down” - one position/to the end
list accordingly. Buttons
“Up” perform the opposite actions.
At the bottom of some slides there is a ruler with the name of the screen forms (tabs), in
for the purpose of visually displaying at what stage of the operation the user is /
sequence of navigation through the menu.
Click on
label on
worker
table
Without fiscal
printer work
systems
impossible!!!
Starting the system. Examination
connected
equipment. When
troubleshooting
messages are displayed
Successful
connection
Displaying the authorization window
user. Selecting your account
entries from the list provided.
(Keys, ↓, PgUp, PgDn or
mouse click)
Click
to Enter
See next slide
To exit
systems 2. What is the system boot order (data and programs)?
(Continuation)
See slide above
Authorization
user
completed
Entering your password
When pressing Esc
– return to selection
operator
In case of error
entering a password,
The system displays
message and
proposes again
enter password
Data entry from
keyboard if
digital only
password format then
can be entered with
presented
keyboards. 3. How does the opening/closing of an operating shift take place?
Opening shift
In case the shift was closed.
Current date ≠ date of existing shift,
The system displays diagnostic
"Unable to use" message
existing shift, close
previous shift and open a new one
shift."
After authorization, a check occurs
to close the previous shift
In case the previous shift is not
was closed.
Login under
already in use
shift (account
record) of the employee
Data logging
operator.
Print, when
necessary, on cash register
X-report.
Opening
new
operating room
shifts
After clicking
is happening
closing the current
forms, transition to
form
"Authorization
user"
Main form output
"Selection menu
operations"
(see slide above)
Usage
current shift
Closing
current
shifts (see
slide below) Closing a shift
Navigate through the menu:
Main menu
Other operations(5)
Closing a shift
(6)
Click on
"Close" button
shift" and
we confirm
surgery
Operation
completed.
Click on
"OK" key
Enter
The shift is closed.
Forming and printing
Z-report.
Lock
performing operations in
current shift.
Cancel the “Close shift” operation.
Return to main menu.
Printing X-Report
and Z-report
When you click on
the "Yes" button can
be displayed
diagnostic
messages. After
execution
actions
continues
closing the shift.
Other operations
1.
2.
Close shift
Exit to
form
"Authorization
user"
(see description
higher) 4. How is the main cash register window used?
Go to the main cash register window from the main menu - click on the “Main cash register window (7)” button
Designed for making payments for goods and services after entering data on all operations necessary for the client.
Table with contents prepared for payment
goods and services
Functional
menu (analogue
main menu).
Composition of services
determined
Also
settings
access rights.
Check totals
Payment buttons:
- “Cash (A)” - accepting payment in cash,
with change; called by keyboard shortcuts
Alt+A
- “Without change (B)” - accepting payment in cash,
no change; called by keyboard shortcuts
Alt+B
- “Card (B)” - accepting payment using
cards; called by the keyboard shortcuts Alt+B
Choosing a payment method
- Keyboard input
amounts and confirm
by clicking on
"Continue" or
Enter key.
- Display on screen
change amounts.
- Recording the fact of payment and
printing a fiscal receipt.
Accelerated
registration of fact
payment for goods.
- Fixing a fact
payment and printing
fiscal check.
“Cancel” - return to the main cash register window without
registration of payment for services (goods)
In case of failures in the operation of postal cash register equipment, it is displayed
message.
Standard
operations on
payment
banking
by card 5. How does activation and refund work?
Log View form
Displaying information on all completed cash transactions
Select: Main menu Main cash register window View magazine
Buttons on the form
Search for a receipt/transaction using certain parameters.
When clicked, the “Journal Search” form opens.
(see slide below)
Re-printing of a receipt is possible only on the same day
completing the operation.
Carrying out the operation to create a return record.
When clicked, the “Returnables” form opens.
goods" (see slide below)
List of carried out
cash transactions
Information display
(check contents) according to the selected
operations from the list
Closing the screen form and going to the main menu –
cash register window.
Resetting previously set parameters for searching for a receipt.
Main cash register window
View log
Search by magazine
Returned Items
Return posting "Journal Search" form
Search for returned/cancelled checks based on the characteristics of returned goods and services (SHI/SHPI for RPO,
transfer number, telegram number, contract code for cell subscription, etc.)
Click on
"Search" button on
form "View
magazine"
Display
search results in
form "View
magazine" in
main list
Entering parameters in
search fields in
"Search by" form
magazine"
Input from
keyboards
Selecting a value
from the drop down
list
Selecting a value from
drop down list,
(open the list, Space button, space bar;
Select - Enter)
Code input format
operation depends
from selection in the field
"Type of transaction"
Buttons on the form
Selecting a date to search
sold services/goods
from the drop-down calendar
“Search” - search by specified
parameters
“Clear” - deletion
specified parameter in the field
Main cash register window
View log
Search by magazine
Closing the search form
magazine and return to screen
"View Log" form.
Establishment
search flag
by current date
Returned Items
Return posting Returned Products Form
Form is displayed
"Returned Products"
select the lines and
press the button
"Return goods"
Click on the button
“Make a return” on
form "View
translation"
See next slide
Install/remove
checkbox
Buttons on the form
Main cash register window
Selecting a line to carry out a refund
(flag setting)
Carrying out the return processing operation
goods
Select all rows to return
Cancel operation, return to main POS menu
Clear selection of rows to return (removal
flag)
“Up, Down” - switching positions up
and down.
View log
Search by magazine
Returned Items
Return posting Returned Products Form
Refund of funds on a check as a whole or on individual items in a check.
Form is displayed
"Return posting" for
indicating the reason for return from
list and click on the button
"Choose".
Main cash register window
View log
The main window is displayed
cash registers.
The product is displayed with
negative amount.
Search by magazine
We carry out standard
payment transaction by clicking on
"No change" buttons
"Cash".
The return operation is completed.
Printing a return receipt.
Returned Items
Return posting 5. How does retail trading work?
Selling goods
Barcode scanning possible
Barcode scanning is not possible
Barcode scanning.
The main cash register window displays:
product name, quantity and price
We search for goods in the catalog
Main cash register window table
Select: Main menu Retail trade Search for goods and materials
Search form
Search input area
product names
Results table
search
Buttons on the form
"Information about
product"
View detailed information about
goods. Opening the “Information about
product" (see slide below)
"Choose"
Adding a product to the main window
cash registers for subsequent sale
"Cancel"
"Show price"
"Hide price"
Main cash register window table
Closing a form
Adding a column to the main page
table with the price of the product. Button
is automatically renamed.
Product search
Retail
Search for goods and materials
Search form
Product Details Form
Inventory search form Product Details Form
Information about
product
Image
goods
Inventory search form
Display
reserves in OPS
Adding a product
for implementation.
Manual entry or
scanning
barcode
Buttons on the form
"Add to
sale"
"Search for stocks"
"Cancel"
Adding a product to the window
main cash register
Opening the Search form
reserves"
Closing a form
Retail
Search for goods and materials
Search form
Product Details Form
Inventory search form 7. How to work with the RPO journal?
Form "RPO Journal"
Generating data on all operations performed on the RPO during the reporting period: by date/time of the operation with the RPO,
operating window number, type of RPO, SPI, category of RPO, type of RPO, class of RPO
Search area based on specified criteria.
1. Manual data entry or selection from drop-down
lists, with a flag set next to the selected one
parameter.
2. Multiple choice option
3. Open/Close – F4 key.
4. Select a date from the drop-down calendar. Moving
in it with the arrow keys
, choice - Enter.
Drop-down list
Dropdown calendar
Buttons on the form
"Clear"
"Search"
Post services
Clear previous settings
search to implement new
Performing a search based on specified
parameters
RPO magazines
Printing the displayed list,
opening the “Print” form
"Seal"
"Complete"
Form "RPO Journal"
Closing the “RPO Journal” form
Form “RPO Journal (Details)”
Printing Form “RPO Journal (details)”
To view detailed information about the selected RPO
"Further"
"Further"
Tab
"Information about RPO,
Sender, Recipient"
"Back"
"Back"
Cancel button Closes the form.
Getting back into shape
"RPO Magazine"
Post services
Tab
"Information about operations
over RPO"
Tab
"Invoice information"
RPO magazines
Form "RPO Journal"
“Ok” button End viewing
detailed information
Form “RPO Journal (Details)”
Printing Printable form
The RPO Journal list is displayed in printed form
To print, go to the form in the top menu: File Print. Printing to the connected
printer.
Post services
RPO magazines
Form "RPO Journal"
Form “RPO Journal (Details)”
Printable form 8. How to log out of the System?
Password entered correctly
In the main menu
press the button
"Exit (8)"
In the authorization window
press the button
"Exit"
Exit from
systems
completed
Entering your password
Re-entry
password and exit
from the system
Password entered incorrectly
Savina Valentina Ivanovna
Job title: teacher special disciplines
Educational institution: GBOU College of Communications -54
Locality: Moscow city
Name of material: methodological development
Subject: Working on cash registers in the EAS OPS system
Publication date: 15.05.2017
Chapter: secondary vocational
Moscow Department of Education
State budgetary professional institution of Moscow
College of Communications No. 54 named after P.M. Vostrukhin
By specialty 02/11/12
"Postal service"
Topic: “Working on cash register using EAS OPS during the working day”
Completed by: Savina V.I.
Moscow 2017
EAC main menu
When logging in, the program asks for the user password, which everyone has
employee.
EAC main menu
8 points
1. Postal services
2.Financial services
3.Commercial services
4.Retail trade
5.Other operations
7. Main window of the cash register
The main window of the operator's cash desk
Reception of RPO
To accept an RPO you need to go to
postal services – reception – reception
If you wanted to go back to
menu, then you need to press the arrow in
top left corner and a window will appear
with choice.
When choosing a team yes form
will close without saving data, and
when selecting a command you can't
continue entering data
In the upper right corner there is a question mark icon (help system) when
Clicking this icon will display help.
Where you can find the information you need.
The help system sections are grouped and you can find the answer to any question you need.
question of interest
Checking funds in OPS
To view funds on the current operating window, select the other service in the main menu
operations - Cash transactions and cash DS
We choose surgery
cash DS at the cash desk,
a window appears where
depicts current cash
facilities:
1. pension payments
2. other funds
Date and time too
displayed
Overview of the composition of financial services
In me financial services there are four buttons to choose from
1.Money transfers(this is the acceptance of money transfers Forsazh, Addressless transfer and Wester Union)
2. Payments in favor of third parties (acceptance of utility bills, fines, training, etc.)
3.Payment of pensions, social benefits and wages
4.Banking and insurance services
5.main menu
Transfer acceptance window
You need to fill in the type of transfer, sender, recipient, payment method, etc., automatically
lists of terrorists are being checked.
When all fields are filled in, press the Next key to go to the second page
The final stage of receiving translation is printing (printing the form)
By pressing the ok button, you go to the main window of the cash register where all the calculations take place,
Payment accepted only in cash
By pressing the ok button, you go to the main window of the cash register where all calculations and reception take place
Payment accepted only in cash
And press the button without change or cash (with change).
Request for return of postal order
To submit a request for the return of postal orders, go to the menu
Financial services (2) → Money transfers (1) → Postal transfers (1) →
Data exchange with the main point of the ESPP
Data exchange with the Main
clause of the ESPP
is carried out using
naming a menu item
“Data exchange with GP”:
Other operations (5) →
Administration (8) →
Administration
postal transfers (2) →
Data exchange with GPU (1)
Postman delivery registration
To register the delivery of a postal transfer by the postman
you should go to the EAS OPS menu:
Financial services (2) → Money transfers (1) → Postal transfers (1)
→ Additional operations (3) → Registration of delivery of transfers (9)
The system provides payment registration for four
types of payment documents:
payment based on documents containing a barcode
(pensions, social benefits);
payment of funeral benefits - payment
the document is provided to the operator by the client;
payment of social benefits according to the statement -
the payment document in paper form is located at
operator;
payment of wages according to payroll
The document is in paper form with the operator.
Reinforcement of the operating cash desk is carried out by sequentially moving through the menu items: “Main
menu → Other operations (5) → Cash transactions (9) → Transfer of funds within the cash register (3).”
Payment of social benefits according to statements
When paying social benefits
according to statements on the form “Registration of payments for
fiscal registrar" should be selected in the field
“Document type” value “Social payments for
statements", while the payment registration form
will take the form
Payment based on documents containing a barcode
Payment is being made
For this it is necessary
scan the barcode with
using a scanner, when
difficulty reading the bar code,
the operator can enter the code manually
no. The following fields will be filled in
automatically
"Document type";
“Date of transaction registration”;
"Document Number";
"Document amount".
In the “Operation” field, you must select the desired value from the drop-down list. Choice
values in the “Operation” field occur by selecting the field (setting the cursor) and
pressing the F4 key. Acceptable types of operations are determined depending on
selected document type.
If the payment according to the specified document has already
was carried out, the system will display diagnostic
message “According to the specified document number
payment has already been made."
Registration of cash register transactions. Cashier sessions.
To carry out operations with cash register sessions, you must press the button
“Registration of transactions at the cash register (3)”, to do this go to the menu: Main menu→
Financial services (2)→Payment of pensions, social services. Benefits and wages
(3)→Registration of transactions at the cash register (3). The Cashier Sessions form appears.
Closing cash register sessions
To close a cash register session, you need to set the focus to
desired session with the mouse and click the “Close Session” button.
Note:
Cash register sessions not manually closed will be
closed automatically at the end of the shift
on the operating window after
affirmative answer to information
System message.
CREATION and pilot implementation
unified AUTOMATED SYSTEM of post offices based on the MS Dynamics ax for retail platform for the Federal State Unitary Enterprise "Russian Post"
PREPARATION FOR REPRODUCTION
Postal services subsystem. Reception of RPO
EAS OPS.001.I3.03-2
annotation
The document “Training courses as part of the workplace” in terms of describing the work procedures of a post office operator when accepting registered mail (hereinafter referred to as RPO) was developed as part of the work on the creation and pilot implementation of a unified automated system of post offices based on the MS platform Dynamics AX for retail for FSUE Russian Post (hereinafter referred to as EAS OPS).
The purpose of the EAS OPS is to increase the efficiency of service provision by creating a unified solution for automating the activities of post offices.
This document contains a description of the work procedures of a post office operator when receiving registered mail using a unified automated system of post offices and is intended for operator training and for use by post office operators when it is necessary to obtain reference information about the UAS OPS.
The basis for the work is the Agreement dated April 3, 2013 No. 2013-AHKS-0009 for the performance of work on the topic: “Creation and pilot implementation of a unified automated system of post offices based on the MS Dynamics AX for retail platform” between the Federal State Unitary Enterprise “Russian Post” and GMCS Verex LLC.
1 Introduction... 4
1.1 Scope of application... 4
1.2 Brief description of features.. 4
1.3 Procedure for checking functionality.. 5
2 Description of operations... 6
2.1 Using the Operation Selection Menu... 6
2.2 Entering RPO parameters... 12
2.2.1 Entering the departure class. 13
2.2.2 Entering weight characteristics.. 14
2.2.4 Entering the declared value of the item. 15
2.2.5 Selecting the departure digit. 16
2.2.6 Entering PSI... 17
2.2.7 Indication of departure marks. 18
2.2.8 Entering data about the recipient. 19
2.2.9 Entering address data. 26
2.2.10 Indicating the method of sending RPO... 31
2.3 Entering data about the sender, cash on delivery recipient... 33
2.3.1 Entering data about the sender. 33
2.3.2 Possibility to specify the recipient of cash on delivery.. 34
2.4 Possibility of entering additional services, notification recipient, payment for shipment.. 35
2.4.1 Entering data on additional services. 35
2.4.2 Indication of the fee for the shipment. 38
2.5 Selecting stamps for RPO payment... 41
2.5.1 Selecting brands.. 43
2.6 Viewing summary data... 45
2.7 Copying RPO data when receiving several RPOs from one sender 49
2.8 Reception of migration notification.. 51
2.8.1 Entering the main parameters of the migration notification. 52
2.8.2 Entering data about the notifier / migrant. 53
2.8.3 Entering data on additional services. 56
2.8.4 Viewing summary data. 56
2.9 Reception of simple items.. 56
2.10 Additional postal services... 59
3 Emergency situations... 62
3.1 Error code – “no paper”. End of tape in fiscal recorder.. 62
3.2 Error code – “1000 and 1002. An error occurred during the operation” at the time of payment... 62
list of symbols and abbreviations... 64
Introduction
Application area
The document presents a training course for operators of postal offices (OPS) when performing official duties for receiving registered mail items (RPO) using the unified automated system of postal offices (EAS OPS, System).
This document is intended for use in training fire alarm operators and for obtaining reference information when working in the EAS fire alarm system.
Before studying the document, you should familiarize yourself with the document “Creation and pilot implementation of a unified automated system for post offices based on the MS Dynamics AX for Retail platform. Training courses as part of the OPS workplace. General procedures. EAS OPS.001.I3.03-1” (hereinafter referred to as “General Procedures”), which provides brief information about the System, the procedure for preparing the System for operation and a description of the implementation of standard operations common to the entire EAS OPS system.
If you have any questions about using the EAS OPS, please contact the technical support service.
Brief description of features
EAS OPS is intended to automate the operational activities of OPS. IN this document a description of the work procedures for receiving RPO is presented:
Selecting a class, type, category and category postal item, method of shipment in accordance with the needs of the sender;
Processing information about declared value and cash on delivery;
Entering data on weight RPO, SHI;
Selection of possible marks for RPO;
Entering data about the sender and recipient;
Entering address data of the recipient and sender;
Selection of additional services for RPO;
Selecting the type of payment RPO (GZPO, franking; advance book; cash payment, non-cash payment);
Tariffing of postal items.
Description of operations
Note:
In the document, when describing operator actions, the PC keyboard keys used are written in bold ( Enter), fields and buttons of screen forms are written in quotation marks (“Exit” button).
Entering RPO parameters
The first RPO screen displays the main groups of fields of the mail item. For any sending parameters, the following fields are present on the screen:
- “Class, Country of destination, Weight in grams”;
- “Recipient” (if the item has the “Domestic” class);
- “Preliminary total” (Preliminary amount for the shipment, taking into account the weight, type, category of the shipment, method of shipment).
Depending on the class, type and category of the shipment, the following fields may appear on the screen:
- “Paid with stamps / franking” (RPO with the possibility of payment by GZPO);
- “Method of forwarding.”
Entering departure class
The first field to select is “Departure Class”. The default departure class is “Domestic” (Figure 9).
Figure 9. Form “Reception of RPO”. "RPO" tab. Tab “Departure class”
The value of the field will change only after the contents of the “Destination Country” field have changed, in which you must select the country to which the RPO will be sent (Figure 10).
Figure 10. Fields “Departure class”, “Destination country”
After selecting the departure class, proceed to entering the RPO weight.
Entering weight characteristics
After selecting the weight input screen element (Figure 11), to obtain the weight value from the postal scale, you must press F4. The system will display the received value from the postal scale in the appropriate field.
Figure 11. Selected weight input element
Note:
Weight is indicated in grams.
If there is no postal scale or there is a failure when using it, a diagnostic message will be displayed on the screen (Figure 12).
Figure 12. Message about a problem with the scales
In this case, you must enter the weight manually from the keyboard. When entering weight, delete keys are available along with numeric ones Del And Backspace.
If you do not select a shipment type when entering weight, the System will mark the weight entry field as having an invalid value. The same mark will be given if the entered weight does not correspond to the selected type of shipment.
Selection of departure digit
The departure digit is entered if necessary. By default, the value for the "Digit" field is not specified. The departure bit can take one of the following values:
No category;
Military;
Government;
Presidential;
Service;
Judicial;
Credit.
The category can be selected if the sender is a legal entity, with the exception of OVPO, the choice of OVPO category is available for senders - individuals. The OVPO category can be selected for “Letter” and “Postcard” items of the “Registered” category. Departure digit selection window (Figure 16):
Figure 16. Send digit selection window
SHI input
The bar identifier or bar postal identifier is entered in the “SHI” field (Figure 17).
Figure 17. “SHI” input field
The mail ID can be entered by pressing the mail scanner key, or manually using the keyboard. In both cases, the System checks that the identifier is entered correctly and, in case of an error, displays a message about this. Errors may occur if the identifier type does not match the RPO type, or the specified identifier is already contained in the System (i.e., was entered previously).
Entering recipient information
To enter data about the recipient of a registered mail item, go to the group of elements for entering data about the recipient (Figure 20).
Figure 20. “RPO Reception” form. "RPO" tab. “Recipient” tab
To enter the recipient’s personal data, you must place the cursor in the “Recipient” field and press the key F4, or left-click on the “Recipient” field. The system will display the form (Figure 21):
Figure 21. Entering the recipient's personal information
To indicate the type of client (individual/legal entity), it is necessary to indicate in the “Client Type” field whether the client is an individual or a legal entity (Figure 22).
Figure 22. Client type selection field
Below is a group of screen elements for entering the recipient’s personal data if the client is an individual (Figure 23):
Figure 23. Entering personal data of the recipient who is an individual
To enter the recipient's address data, you must fill in the following fields:
Last name (A);
Middle name (B),
or use the “Select from history” button.
When specifying the client type “Legal entity”, you must enter the name of the organization, or use the “Select from history” button (Figure 24).
Note:
If the RPO has the status “Official” and is sent to the address of another RPO, then the recipient and sender are legal entities.
Figure 24. Entering the address data of the recipient who is a legal entity
Note:
For a client with type " Individual» The required fields are last name, first name and patronymic.
For a client with the “Legal Entity” type, the required entry is the organization name field.
When clearing data entry fields, the entered data is deleted without changing the client type value.
If the recipient (sender) was previously entered into the System, it will be displayed in the drop-down list when entered and is available for reselection (Figure 25). In this case, the System will automatically insert his address data into the appropriate fields.
With a connected flatbed scanner, you can read information from the client’s passport.
Figure 25. Display of previously entered recipient data
If you click the “Select from history” button on the client data entry form (Figure 23, Figure 24), the System will display a reference form with previously entered customer information (Figure 26).
Figure 26. “Customer Data Selection” form
To search the directory for previously entered data, you must enter the required information (surname mask or full surname) in the empty line above the list (Figure 27).
Figure 27. Line for entering the required information in the directory
When you click the “Select” button in the “Recipient Data” form, the last name, first name, patronymic and contact phone number will be filled in (Figure 28).
Figure 28. “Recipient Data” form
If a client is selected from those previously entered, the address data will be imported into the “Recipient Address Data” form. They can be changed if necessary.
Entering address data
After entering data about the recipient, you must enter his address data, if they were not selected from the history along with the client (Figure 29).
Figure 29: Selected address selection screen element
To enter the client’s address data, you must place the cursor in the “Address” field and press the key F4. The system will display the address entry form (Figure 30).
Figure 30. “Address” form
On the “Address” form there are buttons:
- "OK"- confirmation of data entry;
- "Cancel"- completion of work with the screen form without saving the entered data.
Address type
Entering address data must begin by selecting the address type. The composition of the address data entry fields depends on the selected address type (Figure 31).
By default, the standard address type is defined for data entry.
For any type of address, entering the OPS index is required.
To change the address type, you must select the appropriate field. In the form that opens (Figure 31), you must select the type of address. The selected address type will be displayed on the address entry form.
Figure 31. Selecting address type
Postcode
Entering the address must begin with entering the postal code (field “Zode”).
When entering an index, you must use the number keys. The system allows you to enter a maximum of six digits. After entering an index, when moving to the next element of address data, the entered value is checked for compliance with the reference index database. If you enter an incorrect index, the System will mark the entered index as incorrect (Figure 32), saving the entered address data will be impossible.
Figure 32. Invalid index value flag
Other address data
The following address elements can be entered manually or using the Central Postal Address Data Store (CPADS):
- “Region” - region;
- “District” - district;
- “City” - populated area;
- “Intra-city territory (district)” - intra-city territory (neighborhood, settlement, etc.);
- “Street” - street;
- “House” - house number;
- “Apartment” - apartment number.
To sequentially specify address elements and move between them, you must use the key Tab(or the mouse pointer).
When using TsHDPA, the System will determine the region, district (if available) and list of settlements corresponding to the entered index. The region and district are displayed on the screen automatically; the locality must be selected from the drop-down list.
You can also use the Search by name us field. point where you need to enter the initial characters of the required locality. If the TsHDPA service unambiguously correlates the entered characters with any locality in the database, the following fields will be automatically filled in: “Index”, “Region”, “District”, “Settlement” (Figure 33).
Figure 33. Selecting a locality
If the System does not clearly identify the desired settlement based on the first characters entered, a choice will be available from the drop-down list (Figure 34).
Figure 34. List of indexes for a populated area
After selecting a locality, you must select or manually enter the intracity territory, street, house number and apartment number.
Note:
After selecting a settlement, you need to pay attention to the address element for entering an intracity territory (field “Intracity territory (district)”): if a given settlement has exactly one intracity territory, it is automatically displayed in this field. If necessary, it can be removed.
If there is no connection with TsHDPA, all fields, starting with the region (“Region”), must be filled in manually.
If you select the address type “PO Box”, “Military Unit”, “Field Post”, the address entry form displays a field for entering the corresponding number (“No”) (Figure 35). It must be filled in manually with numerical information. When you enter a zip code, the information in this field is not cleared.
Figure 35. Address data entry form for the “PO Box” address type
If you select the “Hotel” address type, the address entry form displays a field for entering the hotel name “Hotel Name” (Figure 36)
Figure 36. Address entry field form with the “Hotel Name” field
It must be filled in manually. When you enter a zip code, the information in this field is not cleared.
Entering sender information
Entering data about the sender is carried out in the same way as entering data about the recipient, which is described in paragraphs 2.2.9, 2.2.10 (Figure 40).
Figure 40. “RPO Reception” form. Sender Tab
Selecting stamps for RPO payment
After completing work with the “Additional Services” tab, you must click on the “ Further", in case of payment for RPO with stamps, the “Sale of stamps” tab will open. On the form, the System will automatically select the necessary stamps for payment of the current RPO, available in the OPS (Figure 50).
Figure 50. “RPO Reception” form. Tab "Sale of stamps"
If the client came with his own stamps, then it is necessary to enter the amount of his stamps in the “Paid stamps, rubles” field. The system will automatically recalculate the missing amount for payment and reformat the list of stamps (Figure 51).
Figure 51. “RPO Reception” form. “Stamp sales” tab. Filling out the “Paid stamps” field
In the field “Balance due, rub.” The amount in rubles for which stamps must be sold is indicated.
Selection of brands
To change the list of brands there are buttons on the form:
- “Add” – adding brands to the list;
- “Change” – changing the existing list;
- “Delete” – removing brands from the list.
To add a brand, you must click on the button " Add", the "Select brand" form will open (Figure 52).
Figure 52. “Brand selection” form
To select a brand, click on the “Brand” field, it will open new form, with a list of brands available in the OPS (Figure 53).
Figure 53. “Stamps” form
The form contains fields for searching brands by name and item code. To search for them, you must enter the required search data and click on the “Search” button. To clear the search filters, click on the “Clear” button. To select a brand from the list, you need to select a line and click on the “OK” button.
The system will open the previous window in which you must indicate the quantity of the selected brand and click on the “OK” button to confirm (Figure 54).
Figure 54. “Brand selection” form
The system will return to the “RPO Reception” form on the “Stamp Sales” tab.
View summary data
After completing the entry of all data on receiving RPO, you must press the button " Further" This will open the “Results” tab, which will display the cost of sending the RPO, detailed parameters of the RPO, the list and cost of additional services, details of the total amount, as well as a premium for inaccessibility, determined according to the directory “Hard to Access OPS” based on the entered address data of the sender and recipient (Figure 55).
Figure 55. “RPO Reception” form. "Results" tab
When registering an international RPO, the “Declared value in SDR” field appears on the “Results” tab, which reflects the amount of declared value in terms of SDR (Figure 56).
Figure 56. “RPO Reception” form. “Results” tab when registering an international RPO
To cancel the entered data for receiving RPO, you must click “Cancel”. To complete, click “OK”, after which the main cash register window will open (Figure 57).
Figure 57. Main window of the cash register
There can be any number of RPOs in the basket; printing will be done for each item using a separate check.
In the main window of the cash register you must select a payment method:
Cash;
No change;
When you click the “Cash” payment button, the System will display a screen form for cash payment (Figure 58).
Figure 58. Cash payment window view
In the “Enter cash amount” field, you must enter the amount of cash contributed by the client and click the “Apply” button. The system will return to the main window of the cash register, display the change amount on the screen, and the fiscal printer will print a receipt.
If the client deposits an amount into the cash register without change, in the main window of the cash register you must select the “Without change” button. The system will print the receipt on a fiscal printer.
When paying using a bank card, you must select the “Card” button. The system will carry out transactions with the card and return to the main window of the cash register, fiscal registrar will print out the check.
You can check the correctness of RPO reception by clicking the “View log (2)” button (Figure 59). The last sale will be on the top line of the journal. In the group of fields on the right there are characteristics of accepted RPOs that are registered in the System.
Figure 59. RPO log
To receive the next RPO, you should sequentially click the buttons “Postal services (1)” / “Reception (1)” / “Receipt RPO (1)” on the form of the main window of the cash register (Figure 60).
View summary data
You can view the summary data on the “Results” tab (Figure 67); a description of working with the tab is presented in subsection 2.5.
Figure 67. Form “Reception of migration notification”. "Results" tab
After clicking the “Ok” button, the System displays the main window of the cash register with the registered migration notice. All actions for making payment are described in clause 2.5. There can be any number of RPOs in the basket; printing will be done for each item using a separate check.
Acceptance of simple shipments
To register the acceptance of simple shipments in the menu for selecting acceptance operations, you must press the key on the keyboard 5 , or click on the button “Receive simple shipments (5)”. The system will display a screen form for registering the acceptance of simple shipments (Figure 68).
Figure 68. Form "Reception of simple items"
This screen form consists of two tabs, in accordance with the order of data entry:
- “Class” - the default field value is “International”, this field is not editable;
- “Type” - the field contains the values “Small package” and “Bag M”;
- “Weight” - this field indicates the weight of a simple shipment.
- “Forwarding method” - the field contains the values “Air” and “Ground”;
- “Client type” - in this area you must select the client type “Individual” or “Legal entity”;
- “Payment method” - the field contains a list available ways payments (Figure 69);
Figure 69. Values of the "Payment method" field
- “Full cost” - the field is filled in automatically in accordance with the tariffs.
At the bottom of the screen form there are buttons:
- “Cancel” - exit the screen form for processing a migration notification without saving data;
- “Back” - return to the previous tab (inactive on the first tab);
You can view the summary data on the “Results” tab (Figure 70Figure 67); a description of working with the tab is presented in subsection 2.5.
Figure 70. Form "Reception of simple items". "Results" tab
After clicking OK, the System displays the main cash register window. All actions for making payment are described in clause 2.5.
Emergency situations
EAS OPS remains operational in the event of emergency situations. Special actions by the user (operator) are required only when emergency situations occur directly in the fire alarm system. Such emergency situations include failures in the power supply system, failures of server and network equipment of fire alarm systems and personal computers users, failures software on the OPS server equipment or user computers.
In the event of such emergency situations occurring in the fire alarm system, the user must inform the technical support specialists servicing this fire alarm system and the maintenance personnel of the EAS fire alarm system and subsequently act according to their instructions.
When working in the System, you need to be aware of the following general rules.
Help key F1 and the button in the upper right corner of the screen (if available) are used to obtain reference data on the System.
The button in the upper left corner of the screen (if available) serves to return to the previous form without saving the entered information.
Moving between on-screen elements (input fields, buttons, menu items) is done using the key Tab, except in special cases. The movement goes from left to right and from top to bottom. When changing input elements at the top left, the composition of elements to the right and below may change, while fields located to the right and below may be cleared or marked as fields with incorrect values.
An input element that has an invalid value is marked on the left with an icon.
Moving within input fields, screen lists, menu items, selection groups (individual - legal entity) is done using the arrow keys ( ↓ ,,← ,→ ) and page translation ( PgUp,PgDn).
Moving between on-screen elements is also possible using the arrow keys, but only until they hit the elements listed in the previous paragraph.
In many screen forms, selection of a screen element is available using the mouse.
list of symbols and abbreviations
The following terms and abbreviations are used in this document:
| Change registration sheet | |||||||||
| Sheet (page) numbers | |||||||||
| Change | changed | replaced | new | canceled bathrooms | Total sheets (pages) in the document. | Document no. | Incoming number of the accompanying document. and date | Subp. | date |
Training courses as part of the OPS workplace
