org Writer. Making abstracts using OpenOffice

In large electronic documents, which include many pages, sections and chapters, finding the necessary information without structuring and table of contents becomes problematic, since it is necessary to reread the entire text. In order to solve this problem, it is recommended to work out a clear hierarchy of sections and chapters, create styles for headings and subheadings, and also use an automatically generated table of contents.

Let's look at how a table of contents is created in the text editor OpenOffice Writer.

It is worth noting that before creating a table of contents, you first need to think about the structure of the document and, in accordance with this, format the document using styles that are designed to visually and logically format data. This is necessary because the levels of the table of contents list are built on the basis of document styles.

Formatting a document in OpenOffice Writer using styles

  • Open the document you want to format
  • Select the piece of text to which you want to apply the style
  • Format — Styles or press the F11 key

  • Select a paragraph style from a template

  • Style the entire document like this

Creating a table of contents in OpenOffice Writer

  • Open the styled document and place the cursor where you want to add the table of contents
  • In the main menu of the program, click Insert — Table of contents and indexes and then again Table of contents and indexes

  • In the window Insert Table of Contents/Index tab View specify the name of the table of contents (heading), its scope and mark the impossibility of manual correction

  • tab Elements allows you to make hyperlinks from elements of the table of contents. This means that by clicking on any element of the table of contents using the Ctrl button, you can go to the specified area of ​​the document

To add hyperlinks to the table of contents, you need on the tab Elements In chapter Structure in the area before #E (indicates chapters), put the cursor and press the button Hyperlink(in this place the designation GN should appear), then move to the area after E (text elements) and press the button again Hyperlink(GK). After that, you need to press the button All levels

  • Particular attention should be paid to the tab Styles, since it is in it that the hierarchy of styles in the table of contents is determined, that is, the sequence of importance according to which the elements of the table of contents will be built

  • On the tab speakers you can give the table of contents the appearance of columns with a certain width and spacing

  • You can also specify a background color for the table of contents. This is done on the tab. Background

As you can see, making content in OpenOffice is not at all difficult, so do not neglect this and always structure your electronic document, because a well-designed document structure will allow you not only to quickly navigate through the document and find the necessary structural objects, but also give order to your documentation.

Sections: Informatics

Lesson type: combined.

Purpose: creation of a table of contents for the finished text - poems by A.S. Pushkin using the main menu and previously learned paragraph and character formatting skills.

  • repeat the main functions, the purpose of a text editor, editing and formatting techniques for a document,
  • do the practical work “Creating a table of contents in a text document”,
  • to evaluate the received works in terms of technology for creating a table of contents in a text document, as well as in terms of suitability for use when writing an abstract.

Hardware, software and visibility:

  • computers of students, teachers, the local network, projector, interactive whiteboard, whiteboard, chalk board,
  • Windows (operating system), OpenOffice. Org Writer (text editor), Netop School (classroom management software), moodle (distance learning system),
  • a document containing additional material on text editors (Appendix 1),
  • a document containing poems by A.S. Pushkin (Appendix 2),
  • algorithm for creating a table of contents with hyperlinks (Appendix 3).

Lesson plan.

  1. Organizational moment, goal setting (1-2 min.)
  2. Knowledge update. (2 minutes.)
  3. Presentation of new material (10 min.)
  4. Practical work (20 min.)
  5. Examination of works (5-7 min.)
  6. Summarizing. (1-2 min.)

During the classes

I. Organizational moment.

Greeting, checking those present. Explanation of the lesson.

II. Knowledge update.

In this lesson, we will continue to get acquainted with the types of free software and its functions on the distance learning website.

To process text information on a computer, text editors are used that allow you to create, edit, format, save and print documents.

The simplest text editors (for example, the standard Notepad application) allow you to edit text, as well as perform basic formatting.

More advanced text editors (for example, Microsoft Word and OpenOffice.orgWriter), which are called word processors, have a wider range of document creation capabilities (inserting pictures and tables, spell checkers, saving editing, etc.).

To prepare for the publication of books, magazines and newspapers in the process of layout of the publication, powerful word processing programs are used - desktop publishing systems (for example, Adobe PageMaker, Microsoft Office Publisher).

Specialized applications (such as Microsoft FrontPage) are used to prepare Web pages and Web sites for publication on the Internet. (Attachment 1)

Checking knowledge of the previous topic.

Front poll:

  1. What is a text editor?
  2. List the main functions, the purpose of the text editor.
  3. How to start a text editor?
  4. What is text editing?
  5. What is text formatting?
  6. What is a symbol?
  7. What is a paragraph?
  8. How to highlight a word?
  9. How to highlight a paragraph?

III. Presentation of new material

Guys, we remembered that formatting a document is changing it appearance. Any word processor provides document formatting at five different levels:

  • at the character level (changing the typeface, style, changing the font size (size) and color of the font, background, animation),
  • at the paragraph level (left, right, center, and justified; right and left indents; first line indent; indents before and after a paragraph; line spacing),
  • at the page level (page settings, page size, page orientation, frame, headers and footers, pagination),
  • at the section level (formation of sections from the next page or on the current page, splitting text into columns),
  • at the document level (page numbers, table of contents).

When creating a new document based on a template Ordinary, it gets a copy of the style set from the base set styles general purpose (from inline styles): Normal, Headings 1, 2, 3. (demonstrated on interactive whiteboard - document styles)

Assigning standard editor styles to paragraphs in a document provides a quick way.

<Рисунок 1>

changing the appearance of the created document by applying styles from the style library. Built-in styles provide formatting for headings at different levels and allow you to view the hierarchical structure of the document in the structure, as well as quickly build a table of contents.

Many users type the table of contents manually, not knowing that the word processor is capable of creating it automatically. You just need to designate the headings in the document using styles.

Let's start with headings. Place the cursor on the line that you want to make the heading, and select the style "Heading 1" from the drop-down list on the toolbar. In our work, the heading of the first level is the author of the poems.

For nested subheadings, use the style Heading 2, Heading 3, and so on. For example, the title of poems can be indicated by the style "Heading 2".

How to automatically create a table of contents for a text document? When entering text, assign specific styles to all headings. And watch carefully heading style hierarchy in the structure of the document. Independent headings (not nested in any other, for example: Introduction, Chapter 1, ... Conclusion, References) are first level headings - “Heading 1”, embedded in them - second-level headings - “Heading 2” and so on.

To determine the heading level in the document structure hierarchy, you can use a simple rule: if the headings in your document were numbered, then the headings of the first level are those that would be numbered with one digit (1, 2, 3), the second - those that would be numbered with two numbers (1.1,1.2,1.3), the third - three (1.1.1, 1.1.2, 1.1.3), etc.

Let's do the work according to the following algorithm: (the algorithm is in the distance learning system at http://shkola9.edu.ru/moodle/) in the 11th grade section.

<Рисунок 2>

Using Tables of Contents and Indexes

Consider an example of creating an information system using the OpenOffice word processor. It is required to create a table of contents for the poems of A.S. Pushkin. (Annex 2)

1. Save Text Document for the editor OpenOffice.Writer in file Text data structures 1 in your personal folder and open it .
File for OpenOffice.Writer (hyperlink to file located on distance learning site)

2. Line Alexander Sergeevich Pushkin form as a first level heading.

  • highlight line
  • run command style -> heading 1

3. We form the names of poems as second level headings .

<Рисунок 3>

4. Numbering the pages:

  • Insert - > Footer
  • Insert - > Fields - > Page number
    •

5. Create a table of contents:

  • place the cursor where the table of contents will be located (at the very beginning of the document)
  • Insert > Table of Contents and Indexes > Table of Contents and Indexes
    •

<Рисунок 4>

  • Uncheck "Protected from manual changes"

6. Open the table of contents editing window (through the context menu or execute the commands: Insert -> Table of contents and indexes -> Table of contents and indexes).

<Рисунок 5>

7. Tab Elements set the table of contents editing windows (Fig. 6):

1) heading level for hyperlinks;

2) place the cursor before element;

<Рисунок 6>

4) put the cursor after element(Fig. 7);

<Рисунок 7>

6) Button Element should be between the buttons GN(hyperlink start) and GC(hyperlink end) - OK

7) Repeat these steps for level 2(Fig. 8).

<Рисунок 8>

<Рисунок 9>

Final work

Actions are shown on an interactive whiteboard in real time and are commented by the teacher.

IV. Practical work

Students pass behind the workplaces at the computers. They enter the distance learning website http://shkola9.edu.ru/moodle/ in section 11 of the class and perform practical work according to the algorithm (it was considered above Appendix 3) given in the system.

<Рисунок 10>

The received work is saved in the distance learning system under the proposed name for checking by the teacher.

<Рисунок 11>

5. Examination of works

As the work arrives in the distance learning section, the teacher looks at the work, if the work is done - that's right, a mark is set, but if the teacher believes that the work needs to be completed, he writes a comment on the work. The student sees the mark or comment and decides whether to announce the mark or finish the work.

6. Summing up.

Reflection with students on the topic of creating a table of contents with hyperlinks and access to the use of this skill in the design of abstracts and articles on other subjects.

I have been using OpenOffice for a long time. Four years, since the first beta versions of OpenOffice 2.0. The second generation was quite different from the first and could more or less compete with the then Microsoft Office 2003, so it was interesting to use an alternative free office suite. But since my work is mainly related to text, I had to use Writer, a text editor, most of all.

The other day it was necessary to do something more complicated than a simple typing with a couple of words highlighted, document design, and I decided to carry out this event not in the usual Word 2003, but in OpenOffice Writer 3.1. In particular, the task was the following: to create content with links based on headings; number all pages except the first.

In general, OpenOffice does not suit me because it generally allows you to do everything the same as MS Office, but sometimes the functions are performed in such a non-obvious way that it becomes clear why everyone does not switch to this software package. Just remember to set the default template. Yes, and in the numbering of pages there were a couple of such "frills". But I am glad that all these actions are described in detail in the help. Having dealt with everything, now I share my freshly acquired experience.

Adding content

I’ll make a reservation right away that I am describing the English version of the package, since this is exactly what I use. Let's start with the content. It is inserted through the menu. Insert→Indexes and Tables→Indexes and Tables. In the window Insert Index/Table on the left is the preview area, and on the right are the parameters of the added field. I note that the preview, in my opinion, made it more visual than in Word.

The type of the added element (the word "Content" I entered myself)

The default is to add content. But there are other options as well. Depending on the selected one, an inserted element will be formed on the page.

Decorating the inserted element

On the tab Indexes design and formatting are set. Region structure consists of five text fields and four buttons. The button denotes one or another element in the content (paragraph number, title, page number, etc.). By clicking on it below, you can choose a design style. The characters that are inserted into all lines of content are added to the text fields. Before or after the required element. It must be said flexibly enough, but not very clearly and not immediately clear.

Adding pagination

Now the pagination. First you need to enable the footer through the menu Insert→Footer→All. After you should move the cursor to it and select the menu Insert→Fields→Other(you can also Insert→Fields→PageNumber if no additional formatting is required). The Fields window allows you to insert various data into the page. I believe they are small scripts that display this or that information.

Selecting from the first list Page, and in the second Page numbers in the third, you will be prompted to select the page format (symbolic, numerical, Roman numerals, etc.). There is a field at the bottom offset(offset), where you can specify how many pages to skip before starting numbering.

Let's put it in. Of course, all this was done not through one menu item, as in MS Word, but everything is more or less visual. The same cannot be said about removing the footer from the first page (so that the page number is not displayed there). And here I had to first dance a ritual dance with a tambourine, and then climb into the certificate. Help, which is nice, helped.

Page styles

In general, the essence is that the first page needs to be styled First Page, which just does not imply a footer. To do this, we climb into the menu Format→Styles and Formatting or press . In the window that appears at the top there is a toolbar that switches between styles categories. The required style is located in the category Page styles(and where else would he be?). Double-clicking on the desired style and that's it - the page where the cursor is located loses the header.

Well, in general, I really hope that as OpenOffice improves, it will still become not only faster and easier in terms of RAM consumption, but also more logical and intuitive to use.

OpenOffice is a complete text editor. Like many other popular text editors, OpenOffice easily copes with the task of automatically creating a table of contents in a document. There is no need to do it manually. Call the "Styles and Formatting" command from the "Format" menu. Put the text cursor on the desired paragraph, and in the "Styles and Formatting" window, select the "Heading" paragraph style. When all the headings in the text have been processed in this way, how do you make a table of contents in OpenOffice? Put the text cursor where the table of contents will be located, select the command Insert => Table of contents and indexes => Table of contents and indexes in the top menu. Set the parameters and click "OK".

Alas, in PowerPoint 2007 the ability to automatically create a table of contents is disabled, the table of contents here will have to be done manually. PowerPoint 2003 has a "Summary Slide" button on the Outline toolbar. Knowing how to make a table of contents in PowerPoint 2003 is essential to speed up your work. You can display the “Structure” toolbar on the screen as follows: View => Toolbars => Structure (tick). Then select all the slides in the document and click the "Final Slide" button. The summary slide with the table of contents appears as the first slide of the presentation. The text of the table of contents can be edited manually.

When completing assignments at the end of the semester, students often wonder how to arrange a table of contents in a term paper. It is necessary to carefully read the requirements for the design of the work in the training manual, use the automatic possibilities for creating tables of contents provided by text editors. This will significantly speed up the work and help to avoid errors in the text and page numbering of the table of contents. In the process of work, the document is usually edited, and the page numbers where the headings are located may change. In this case, how to renumber the table of contents again? In MS Word (OpenOffice), right-click on the table of contents and select the "Update field" command ("Update the table of contents/index").

The table of contents will be automatically updated according to the changes that have been made to the document. In the final version of the document, you can perform the font design of the table of contents, set the line spacing. How to perform alignment in OpenOffice? How to align the table of contents in Word? This question will not arise when automatically creating a table of contents. The automatic table of contents has a standard appearance and, as a rule, does not need alignment. If, nevertheless, such a need arose, this is done using the standard alignment buttons from the Formatting toolbar or in the Paragraph window. OpenOffice should have "Manual Change Protection" disabled.

Many of us are used to the fact that in the content after the name of the item, they methodically manually drive in dots until they reach the right place, then the number ... the number flew to a new line ... delete a couple of dots and you're done! One line of content. At the moment, in word processors like LibreOffice and MS Office, there have long been mechanisms that allow you to reduce the time and improve the quality of the design of the content of your abstract, scientific work or report.

Actual for LibreOffice versions 4.1 and above.
It is assumed that the sidebar is connected.

NOTE: CLICK ON THE IMAGE TO ENLARGE


1. Write some content
2. Switch to styles

3. Select the word "Contents" that we typed and double-click on the style "Table of Contents"


It should turn out like this

4. After we have changed the style of the title of the table of contents, we will do a similar job with topics (separately)...

And subtopics (separately). Those. select the desired one and double-click on the design style indicated in the screenshot. Note that by default (but optionally changeable) "Table 1" is used for TOC items, "Table 2" for sub-items, "Table 3" for sub-sub items, and so on. with a corresponding indent from the left edge.

but we also need more page numbers... this is a table of contents, not a simple list. Moreover, so that you do not have to use dots and spaces to align the lines into one column. For this...

5. Place the cursor at the end of any of the lines.. space... tab (double arrow button)... space... and page number.

6. Do the same with the rest of the menu items.

Here's a beauty in a minute.

  1. You have made the content (a significant part of any educational, scientific and bureaucratic paperwork);
  2. Worked with the sidebar and tab styles in particular.

Notes and Tips:

  1. Styles are more convenient to use in documents that require a uniform design along the entire length, because You can change each of the styles, which will cause a corresponding change throughout the document of the pieces of text associated with this style (to do this, right-click on the desired style and select "Edit" from the drop-down menu, and then change a few parameters for experience) .
  2. When you open a .docx document with a similar "style" table of contents, you will most likely see not even lines, but something like "1. First theme 21". Here, between the topic and the page, the same tab (tab) as in the instructions above, but with disabled style. To give it the right look, select the entire stitch and double-click on the desired style.
  3. If you want to move to more automated content formatting, use the menu "Insert -> Table of Contents and Indexes -> Table of Contents and Indexes..." - if all headings will be formatted using the styles "Heading 1", "Heading 2", etc. ., in this case, the table of contents will be automatically supplemented with these items in the corresponding hierarchy.
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