Formatting paragraphs in Word. This is interesting: How to make a paragraph indent Why a paragraph is not inserted in Word
In any document, whether it is written by hand or in electronic form, not only its content is important, but also its quality design. It often even happens that even if your document has excellent content - for example, you wrote an ideal term paper, took everything into account in it, carried out the correct calculations, but it will not be accepted until your work has an ideal format. And the same with any other document. Therefore, in today’s article I want to tell you about how to make a paragraph in Word.
As we have already discussed in previous entries, the Microsoft Word program is done very systematically, that is, if you understand at least a little about the functionality of the program. It won't be difficult for you to find and apply the function you need, and you can do this in several ways. And we will learn how to make paragraphs in Word in several ways.
The first, easiest and fastest way to create or edit paragraphs is to use a ruler. The line looks like this:
If you have the ruler enabled in Word, then you don’t need to do anything. But, most often it is not enabled and in order to enable it you need to find the View tab in the program menu, go to the “Show” item, find the ruler setting there and check the box to enable it.
In order to use the ruler to adjust paragraphs in word, you need to turn to the top of the ruler. Namely the left levers. The lowest lever is needed to add indents, the one in the middle is needed for protrusions, but the top one will help us insert paragraphs. Move the topmost lever to the right and you will have a paragraph. To indicate paragraphs accurately, you need to know the scale - one division on the ruler is 25 millimeters and, by moving the ruler one division, you indent 0.25 centimeters. By moving the ruler, you indent all paragraphs in the text.
The second way to make a paragraph in Word is much simpler. Simply select the text you need (some part of the text or all the text), right-click and select paragraph. In the paragraph menu, indicate the indentation you need, for example, 0.25 centimeters or the one you need. Also, you can adjust the indentation by clicking on the “Page Layout” menu and going to the “Paragraph” tab.
When working with documents in the Microsoft Word text editor, you often have to select text. This can be the entire contents of the document or its individual fragments, for example, paragraphs. Most users do this with the mouse, simply moving the cursor from the beginning to the end of the desired part of the recording, but today we will talk about even simpler and more convenient options.
In order to select a paragraph in a Word text document, it is by no means necessary to circle it with the mouse - with its help you can do this much faster. In addition, in some cases it is more appropriate to use hotkeys. All this, as well as some other nuances, will be discussed further.
Method 1: Using the Mouse
Not everyone knows that you can highlight words, individual lines and entire paragraphs, which is of particular interest to us within the framework of the topic under consideration, not by “driving” the mouse from beginning to end, but by clicking its left button (LMB). So, you can select one word by double-clicking on it.
But in order to select a paragraph with text, you need to quickly click LMB three times anywhere in it. By the way, this will also work with a sentence and/or title written on a separate line (that is, with indents before and after).
In a similar way, you can select several paragraphs in a document. To do this, after selecting the first one by triple-clicking LMB, hold down the key "CTRL" and use the mouse again to select the next fragment. Repeat these steps as many times as necessary.
Note: If you need to select not the entire paragraph, but only part of it, you will have to do this in the traditional way - by clicking the left mouse button at the beginning of the fragment and releasing it at the end.
Agree, it’s easier to click LMB three times than to use the mouse to designate the entire required fragment of text.
Method 2: Keyboard shortcuts
Using hot keys can significantly simplify and speed up the workflow in many programs. Microsoft's text editor also supports all sorts of combinations, thanks to which you can conveniently interact with the contents of documents and almost instantly perform certain actions, for example, highlight paragraphs.
Option 1: Paragraph from beginning to end
So, if a piece of text needs to be selected from top to bottom, you need to proceed as follows:
Option 2: Paragraph from end to beginning
To select text in the opposite direction to the one discussed above, that is, from bottom to top, one key in the combination will need to be replaced.
Other keyboard shortcuts
In addition to quickly selecting paragraphs, keyboard shortcuts will help you quickly select any other fragments of text, from a single character to the entire contents of the document. Before you start using the shortcuts below, position your cursor to the left or right of the element or part of text you want to highlight.
Note: Where (left or right) the cursor should be before selecting text depends on the direction in which you will “move” it - from beginning to end or from end to beginning.
- "SHIFT+LEFT/RIGHT ARROW"— highlighting one character on the left or right, respectively;
- “CTRL+SHIFT+LEFT/RIGHT ARROW”— highlighting one word on the left/right;
- Keystroke "HOME" followed by pressing "SHIFT+END"— selecting a line from beginning to end;
- Keystroke "END" followed by pressing "SHIFT+HOME" selecting a line from end to beginning;
- Keystroke "END" followed by pressing "SHIFT+DOWN ARROW"— selecting one line down;
- Pressing "HOME" followed by pressing "SHIFT+UP ARROW"— highlighting one line up;
- "CTRL+SHIFT+HOME"— highlighting the document from end to beginning;
- "CTRL+SHIFT+END"— highlighting the document from beginning to end;
- "ALT+CTRL+SHIFT+PAGEDOWN/PAGEUP"— selecting a window from beginning to end / from end to beginning (the cursor should be placed at the beginning or end of the text fragment, depending on the direction in which you will select it, top-down (PAGEDOWN) or bottom-up ( PAGEUP));
- "CTRL+A"— highlighting the entire contents of the document.
One of the main questions many users have when formatting the text of a Word document is related to paragraph or paragraph indentation. When the text has already been typed, it is necessary to put paragraphs so that it is well structured and formatted for easy comprehension by the reader. It's not difficult to do, you just need to know how. And in this article we decided to tell you how to put paragraphs in Word.
The first and easiest way to indent paragraphs is using the Word document ruler. If it is not set by default, go to the menu item View – “Show or hide” and check the Ruler tab.
In the case of adding paragraphs in Word, we are interested in the ruler that is at the top. On it, as you have already noticed, there are four sliders. Three on the right and one on the left. Unfortunately, few people know which one is responsible for what.
To create paragraphs, we are interested in the left sliders. And now we will tell you why each of them is needed.
The bottom one is needed for indentation. By moving it to the right, you can easily verify this. The middle one will help you make a protrusion if necessary. But the top one is responsible for paragraphs in a word document. If you move it to the right, an indent will appear at the beginning of the paragraph. And each paragraph will have such indents as you type.
There is another way to put paragraphs
To do this, select the text, right-click and select the Paragraph tab. Set the indent length there and click OK. That's all.
When preparing documents correctly, you need to follow all the rules of formatting, and for this you need to correctly make a paragraph in Word, which is also called a red line. You can make a paragraph in Word in several ways, both for individually selected text and for the entire document as a whole.
The easiest way to make a red line in Word is to drag the corresponding slider on the top ruler. If the ruler is not visible, you need to go to the tab "View" and in the section "Show" check the box next to the item "Ruler". After this, we place the cursor in front of the beginning of the new paragraph that we want to shift or select text from several paragraphs, and then move the upper left slider on the top ruler to the desired position, thereby marking the beginning of a new line of the new paragraph.
If you place the cursor on a new line after all the text and set a paragraph on the ruler, this setting will apply to all the following text, i.e. after pressing a key "Enter" at the end of the last sentence of a paragraph, the cursor will automatically move to the corresponding indent of the red line of the new paragraph.
You can also customize the red line in Word through the menu "Paragraph…". To do this, place the cursor in front of the custom paragraph or select several paragraphs, then right-click on the text or paragraph and select from the menu "Paragraph…". Next on the tab "Indents and Spacing" In chapter "Indentation" find the point "First drain" and configure the parameter "Indentation", setting the required indentation value on the right.
You may find recommendations to use the button "Tab" to indent the red line, but that's completely different. The tab indentation is configured separately and should not be used to indicate a paragraph, since if necessary, changing the tabulation throughout the text will be problematic.
Paragraph in Word.
Making a new paragraph in Word is very simple; to do this, you need to press the enter key after the next sentence. And this field will create a new paragraph with default parameters. If you need to create a paragraph with new parameters, such as indent before paragraph, indent after paragraph, alignment, red line indent. To do this, you need to find the paragraph option in the main menu and configure the parameters you need.
In order to make a paragraph in the Word text editor, you need to set the appropriate parameters in the paragraph tab, or set them on the top ruler of the document. To start a new paragraph, you just need to hold down the Enter key and the cursor will move to a new line, which will begin the paragraph.
There are two ways to create a paragraph in Word. A quick way to add paragraphs is the Enter key. Pressing it moves the cursor to a new line, immediately adding an indent. But sometimes you need to arrange paragraphs in an already written text and edit it. In this case, you need to select the text, go to the Paragraph menu and select all the necessary parameters there: the amount of indentation, the spacing between lines and indents between paragraphs. The same can be done using a horizontal ruler on a sheet of document, also by first selecting the text.
Of course, the most convenient method to make a paragraph (for me personally) is to press the Enter key. But sometimes another option is required, for example, when the text has already been completely written. Then we have to adjust the paragraphs. To do this, go to Page Layout and click on the small arrow next to the word Paragraph, as in the figure:
And here you can already configure everything as convenient for you. At the end, click OK.
I always make a paragraph in Word by pressing the Enter key. As a rule, there is a more advanced way to create paragraphs))
To do this, select the typed text in Word and right-click on it. Next, in the drop-down menu, look for the word Paragraph and click on it.
You will see this small field in front of you:
Here you can manually enter a numerical value in mm in the Indent field, which, after confirmation, will be applied to the selected text area.
When creating a text document in Word, it is possible to first type all the text and later break it into paragraphs when editing. Or set a paragraph immediately when typing. The paragraph is obtained by pressing the Enter key, the cursor at this moment should be to the left of the first word or character of the new paragraph. You can set and adjust the indentation sizes along the ruler using the sliders, as well as in the Format - Paragraph - First Line menu.
The easiest way to make a paragraph in Word is to use a ruler. Just make the indent you need using it.
If this ruler is not installed in Word, then you need to go to the menu on the tab - View, and then go to - Show or hide, and you need to check the tab called - Ruler.
If you need to set a paragraph ruler, then there are several sliders.
There is a second option for how you can set a paragraph. For this purpose, you should select just the desired text, and after that you need to select the paragraph tab. And there you just set its length and click on the OK button.
Actually, in Word, highlighting paragraphs in text is not at all difficult - they are formed automatically, by pressing the Enter key, with the desired indentation set - but this is only when we are talking about a document that is just being created. If you need to break up ready-made continuous text, you will need to use the Paragraph menu and set all the necessary settings there.
You can make a paragraph in the Word text editor by simply pressing the Enter key on your keyboard - and the line will move down one line. Or use a special ruler to set the indentation size for each new transition and paragraph. You can also go to the Paragraph menu and customize it for yourself or for specific needs.
In theory, it’s very simple - press the Enter key. In practice, everything is incomparably more complicated.
The paragraph mark, which is not even visible unless you turn on special characters, is the most important character in the document. Without exaggeration. The only clarification. Starting with version 2007, the internal format of Word files has been completely redesigned. The changes may also have affected the paragraph mark. I didn't go into these details. But for previous versions of Word, this hidden symbol - the paragraph mark - stored all the information on paragraph formatting, that is, all those settings that can be accessed through Format -> Paragraph and not only these.
Therefore, it is fundamentally important that if you want to make a document that is easy to use, set all the parameters you need in the Format -> Paragraph dialog, and do not press the Enter key several times in a row. With this approach, you can create a document containing several hundred pages and complex formatting, and the document will open and flip through as if it were only one or two pages.
Well, on the other hand, if you create documents anyhow, then even a document of several dozen pages will barely open or even crash.
And the key role here is played by how you format your paragraphs.
In other words, if you have to create long documents, it makes sense to spend some time learning how to do it correctly.
Well, by the way (rhetorically), the majority of Word users use a maximum of 5% of the program’s capabilities, even the one that was 10 years ago, but everyone wants to use the latest version.
